Media Billing Specialist

Chemistry Pittsburgh · Full-time · Entry-level

About The Position

Job Description:

Assist media and account teams with client billing and vendor invoice reconciliation across all media types.

Main Responsibilities:  

  • Pro-actively manage and monitor all clients regarding billing status; ensuring billing is generated per calendar, all required reports are supplied, and client s fiscal year requirements are maintained.
  • Monitor all clients throughout the month for un-billed status, escalating critical issues as needed.
  • Manage client audit requests: ability to coordinate billing, vendor payments, cash disbursement, media authorizations and proof of performance independently. Prepare, sign-off on, and distribute all audit required documentation to the client per deadline requested.
  • Generate, design and create reports within media and accounting systems.
  • Inter-relate with Media/Account teams, regarding questions, outstanding invoices, invoice replication, audit requests, etc.
  • Provide status reports for management and media review as needed.
  • Process outstanding media invoices and reconcile with buyers.



  • Minimum 1-3 years generating client media billing & reconciliation in an advertising agency, or related industry.
  • Working knowledge of accounts receivable
  • Expertise in Spot, Print, Digital, National Broadcast mediums in relation to client billing/reporting functionality.
  • Ability to function independently in most daily responsibilities including requesting billing, creating/downloading/formatting reports to specifications, and troubleshooting/researching any related problems as it relates to billing and/or reporting.
  • Proficiency in media management systems like Strata, Mediaocean, or Advantage for all media and financial applications including reporting, report design, and system inquiries.
  • Expertise in Excel required (pivot tables, vlookup).
  • Superior communication skills, incorporating the ability to speak and write clearly and professionally with all levels of staff, management, clients, vendors, etc.

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